Obtaining an IDNP for Foreign Citizens in the Republic of Moldova: Documents, Power of Attorney and Procedure
A foreign citizen who intends to carry out certain administrative, legal or economic procedures in the Republic of Moldova may need a state identification number – IDNP.
In certain situations, obtaining an IDNP does not necessarily require the foreign citizen to be physically present in the Republic of Moldova. According to information published by the General Inspectorate for Migration, an application for confirmation of the IDNP may also be submitted through an authorized representative acting under a notarized power of attorney.
This can be particularly useful for persons who are abroad and wish to prepare certain procedures in the Republic of Moldova in advance, including in connection with the establishment of a company.
What is an IDNP?
IDNP is the state identification number of an individual, used to identify a person in various administrative and legal procedures in the Republic of Moldova.
For foreign citizens, confirmation of the identification number may be required depending on the procedure they intend to carry out in the Republic of Moldova.
When might a foreign citizen need an IDNP?
The need for an IDNP depends on the specific circumstances and on the administrative or legal procedure involved.
Such a number may become relevant, for example, in connection with:
- establishing a company in the Republic of Moldova;
- certain administrative procedures;
- legal and economic relations with authorities and institutions in the Republic of Moldova;
- other procedures in which identification of the person by means of an IDNP is required by the competent authority.
Therefore, before initiating the procedure, it is advisable to verify the requirements applicable to the particular situation.
Can a foreign citizen obtain an IDNP through a representative?
Yes. The General Inspectorate for Migration states that a request for confirmation of the state identification number may be submitted personally or through an authorized representative acting under a notarized power of attorney.
Thus, a foreign citizen who is outside the Republic of Moldova may, where representation is permitted, authorize a person in the Republic of Moldova to carry out the necessary formalities.
What documents are required?
According to the information published by the General Inspectorate for Migration, the following documents are generally required for confirmation of the IDNP:
- the application completed according to the prescribed form;
- the foreign citizen's national passport – the page containing the personal data and photograph;
- in the case of representation – the notarized power of attorney;
- the representative's identity document.
The exact list of documents and applicable requirements should be verified when initiating the procedure, as administrative requirements may change.
Power of attorney issued abroad: what should be taken into consideration?
When a foreign citizen is abroad and wishes to authorize a person in the Republic of Moldova, one of the important aspects is the form in which the power of attorney issued abroad may be used in the Republic of Moldova.
Depending on the country in which the document is issued and on the applicable international treaties, the power of attorney or other foreign public documents may require apostille, superlegalization or another form of recognition. Certain exceptions may also apply.
Therefore, not every document issued abroad must automatically be apostilled. The applicable requirements must be determined based on the issuing country, the nature of the document and the procedure for which the document is to be used in the Republic of Moldova.
Translation of foreign documents
If the documents are drawn up in a language other than one accepted by the competent authority, they may require translation into Romanian and, where applicable, notarization of the translation.
In practice, a file prepared abroad may involve several stages:
- preparation and notarization of the document in the country of origin;
- apostille or superlegalization, where applicable;
- sending the document to the Republic of Moldova;
- authorized translation into Romanian;
- notarization of the translation, where required;
- use of the document in the administrative procedure for which it was prepared.
REMIDALIS can provide the linguistic component of this process through authorized translations and can provide information regarding the preparation of documents for use in the Republic of Moldova.
How can the procedure be carried out through a representative?
When the foreign citizen is not in the Republic of Moldova, the process may generally look as follows:
Foreign citizen
↓
Preparation and notarization of the power of attorney
↓
Apostille / superlegalization, where applicable
↓
Authorized translation and notarization, where applicable
↓
Representative in the Republic of Moldova
↓
Submission of the application to the General Inspectorate for Migration
↓
Confirmation of the IDNP
Depending on the circumstances, the representative may collect the document confirming the IDNP, in accordance with the requirements established by the competent authority.
Can an IDNP be required for establishing a company?
Yes, an IDNP may play an important role in preparing documentation for the establishment of a company by a foreign citizen.
The Public Services Agency provides, for certain situations involving foreign founders, administrators and beneficial owners, specific documents and data, including the IDNP of a foreign administrator where applicable.
In the specific case of a person wishing to establish an LLC in the Republic of Moldova, the structure of the company – founder, administrator, beneficial owner and method of representation – should be determined before preparing the application file.
Why is proper document preparation important?
When a person is abroad, an error in the form or content of a document may result in additional time, costs for reissuing documents and the repeated transmission of documents to the Republic of Moldova.
Therefore, before sending the documents, it is useful to verify:
- whether the power of attorney contains all the necessary powers;
- whether the document must be apostilled or superlegalized;
- whether an applicable treaty or exemption exists;
- whether a Romanian translation is required;
- whether the translation must be notarized;
- whether the documents comply with the specific procedure for which they will be used.
REMIDALIS assistance for foreign citizens
At REMIDALIS, we work with official documents and procedures involving citizens of the Republic of Moldova and other countries.
Depending on the circumstances, the REMIDALIS team can provide:
- authorized translations of documents;
- translations of powers of attorney and official documents;
- assistance with preparing documents for use in the Republic of Moldova;
- notarization of translations, where applicable;
- assistance with procedures carried out through a representative;
- linguistic assistance for foreign citizens who wish to carry out administrative procedures or initiate business activities in the Republic of Moldova.
When documents originate from abroad, we first assess the specific situation in order to determine which stage is required: apostille, superlegalization, authorized translation or notarization of the translation.
Frequently Asked Questions
Do I have to come personally to the Republic of Moldova to obtain an IDNP?
Not always. The General Inspectorate for Migration provides for the possibility of submitting the application through a representative authorized by a notarized power of attorney, subject to the applicable procedure.
Can I prepare the power of attorney in the country where I live?
In principle, a power of attorney may be prepared abroad; however, the manner in which it will be recognized in the Republic of Moldova depends on the issuing country and the applicable legal framework. Apostille, superlegalization and/or translation of the document may be required.
Do all foreign documents have to be apostilled?
There is no general rule under which all foreign documents must automatically be apostilled. The requirement depends on the issuing country, the type of document and the applicable rules. In certain cases, exemptions or other methods of recognition may apply.
How long does it take to obtain an IDNP?
The applicable timeframe and service conditions should be verified directly with the competent authority when submitting the application. Procedures and fees may change.
Can I proceed with establishing an LLC after obtaining an IDNP?
In many situations, obtaining an IDNP may be one of the preparatory steps for subsequent procedures. However, the establishment of the company will depend on the specific structure of the company, the foreign person's role within the company and the documents required.
Conclusion
For a foreign citizen wishing to carry out official procedures in the Republic of Moldova, the possibility of completing certain formalities through a representative can significantly simplify the process.
A properly prepared power of attorney, appropriately recognized foreign documents and authorized translations can make it possible to complete the procedure without repeated trips to the Republic of Moldova.
REMIDALIS provides authorized language services and assistance with preparing documents required for such procedures.
Would you like to know which documents are required for your particular situation?
Contact the REMIDALIS team for a preliminary assessment of your documents and for authorized translation, notarization and linguistic assistance services.
Important note: The information presented in this article is for informational purposes and reflects the information available as of 29 September 2026. Administrative procedures, fees, document requirements and the requirements of competent authorities may change over time, including as a result of legislative amendments. Before initiating a procedure, we recommend verifying the current requirements of the competent authority and, where appropriate, consulting a specialist.
